First, you have to create your LMS account:
a. Go to lms.udutu.com.
b. Click on “Create Organization” and complete the registration form.
c. You will now have access to your very own LMS and can begin adding in your learners.
Note: You should receive a welcome email upon signing up. Please check your junk/spam folder if it doesn’t show up. Otherwise, contact us directly at firstname.lastname@example.org and we’ll get you going.
Set up your LMS Administration options:
Log into the Udutu LMS using your email/username, password, and organization identifier. Your Home Page will be displayed and, in the left hand column, you will see your administration navigation buttons. In the left hand column, under Administration, click on Organization.
Select your Registration Options, verification options, password options and the default group.
Tip: Rollover the question marks to find out more information on each of the settings.
Next, click Style Builder and customize your LMS colors and fonts or select from one of our existing templates.
Next, click the Theme Builder and change your home screen image, add your logo and other custom images. Tip: Rollover the magnifying glasses to see what images you are changing.
The Navigation Tab allows you to select the navigation buttons on the left hand side that both the administrators, learners, and other levels of access will see. Deselect any buttons you will not be using. Tip: You can add additional buttons for links to websites and other resources.
In Learner View Builder, you can customize what your learners will see when they log in.
The final 4 tabs; Tuition Credits, Promotion Code, Transaction and Refund only apply to Guru Professional subscriptions. More information for Guru Professional Members on setting up your Paypal integration can be found here.
Set up your Groups:
The most versatile of these is Groups. Groups are hierarchical so you can have groups within groups which can be useful when you are pulling reports. Think carefully about how you want to organize your learners in your LMS. With each group you can select the parent group which will include all the other sub groups within it. Once you’ve added your learners, you can add a group manager who will be able to pull reports and track the training of their specific group. Tip: Create groups of learners that will take the same training.
Warning: Do not delete your root group. It is the default parent group for all your groups and if you delete it, it will delete all your groups.
Add your learners:
Under User Administration you have 2 options to add learners. You can add each learner manually or you can batch upload several learners. Note: If you have selected the self-enrollment option your learners will also be able to enroll themselves.
When you manually add your learners you will need to fill in all the required fields. Remember to select the group that you would like the learner to be in as this will be a primary way to allocate permissions for certain training.
To batch upload your learners download the excel spreadsheet and fill in the information for each learner. The important columns are Username, Password, Last Name, First Name, and Group Code (so your learners are placed in the correct group). Email address is also useful if you want your learners to be able to recover their passwords or if you want to be able to send emails to your learners from the LMS. Tip: Once you have added all your learners you can email them all their usernames and passwords directly from the LMS with the click of a button.
Add your learning activities:
Click Activity Management. Here you will be able to add your learning activities. These can include Online Courses, Face to Face Sessions, Tasks, GoToMeeting Sessions** and GoToTraining Sessions**. **Note: You require a GoToMeeting/GoToTraining subscription to use these two activities.
Add learning activities to the LMS. For detailed information on how to add an activity click here. Note: Be sure to make your activities active if you want them to be made available to your learners!
Once you have added an activity, go back to the Activity Management tab, find your activity, click on it and then click Permissions. This is where you will give access to the appropriate groups or learners. You can make whole groups learners or, if you click Member Permissions, you can give individual learner(s) within a group access to that activity. Tip: Consider creating Learning Paths, setting up blended curriculums or providing a series of training activities. Find out more information on Learning Paths here.
Now you should be ready to roll! Be sure to bookmark our FAQ site as an ever growing resource. Here you will also find our LMS and authoring tool user guides. Never hesitate to contact us directly at email@example.com if you ever have specific questions about our LMS, our authoring tool, course design, or our other tools and services.